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Frequently Asked Questions

What is the University Events Calendar?

The University Events Calendar is a publicly accessible online calendar that contains university approved and sponsored events. Public events are open to a large audience, such as all students, staff, faculty, or the general public.

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Who can have a calendar?

Calendars can be requested by any university college, academic department, university-wide program (e.i. Common Experience), or support department. If you have a website in Gato, you qualify to have a calendar in the University Events Calendar.

Can I use the calendar to announce departmental meetings?

No. The calendar is intended for events in which the audience is university students, staff and faculty and the general public. A private or limited audience meeting should not be listed on the University Events Calendar.

Can I use the calendar to list academic classes?

No. The calendar is intended for events in which the audience is university students, staff and faculty and the general public. A private or limited audience meeting, such as an academic class, should not be listed on the University Events Calendar.

Can you please post this event for me?

The University's Public Events Calendar (http://events.txstate.edu) is made up of individual department calendars that are maintained by the individual calendar owners. Our department (Educational Technology Center) maintains the software it runs on. To post an event, at least one person from your department will need to attend training and request a calendar. To see if someone is already maintaining your department's calendar, check this page: http://universityevents.its.txstate.edu/adding-events.html

For more information about the calendar system, please see the Calendar Help web site: http://universityevents.its.txstate.edu/

Events posted to the main University's homepage are handled separately and not part of the University Events Calendar. If you are interested in having your event displayed on the main University's homepage, please visit http://web.its.txstate.edu/policies/events.html.

Can student organizations have their own calendars?

Recognized student organization will be able to list their events on the Student Organizations calendar that is managed by Campus Activities and Student Organizations (CASO). Any events located at the LBJ Student Center may be listed on the LBJ Student Center calendar. Only official university chartered student organizations qualify for their own calendar.

What is the Featured Events Calendar?

The Featured Events Calendar is a special collection of events featured at the university. All events that have the "Featured Events" category checked when adding the event will be included. For information about Featured Event requirements, see Featured Events.

How do I get an event listed on the university homepage?

The university homepage has room for two featured events. Sub-homepages have room for up to four featured events. University Marketing manages these events and you must email them directly to request an event appear on the homepage following these instructions.

University Marketing will be responsible for choosing the final featured events displayed.

How can I use the calendar with my Gato website?

The Calendar Events Paragraph type allows you to automatically add university events to your website. The events are automatically pulled from the University Events Calendar located at http://events.txstate.edu.

To add a list of events, create a new paragraph and select “Calendar Event.” Give your events listing a title. Next, choose a calendar to display on your website. Meta-calendars are calendars containing all events occurring under a parent organization and all of its sub-departments and programs. Lastly, choose the number of days in to the future you would like events to be displayed (i.e. 7 days, 30 days, etc.)

My group is sponsoring this event with another group. Do we have to duplicate the event in the University Events Calendar?

Presently, yes. We are working on a means for multiple groups to list the same event on their calendar without having to create it multiple times. Right now, every group who wishes to display it on their calendar will have to add the event manually, creating duplicates on the global calendar.

How do I buy tickets for an event?

The University Events Calendar is made up of individual department calendars that are maintained by the individual calendar owners. Our department (Educational Technology Center) maintains the software it runs on. Each event contains a contact for that event that should be able to answer your questions. If you need help finding the contact, email events@txstate.edu, and let us know which event you are interested in, and we will look it up.

Can I be added as an editor of my group’s Calendar?

Anyone who has been to University Events Calendar training can be added to a calendar with the calendar manager's permission. The calendar manager will need to send a request to events@txstate.edu.